Executive Director / Operations Director (Full-Time/Exempt)
/Asian Pacific American Bar Association of Silicon Valley (APABA SV)
📍 Hybrid | 💼 Nonprofit Operations | 🕒 Full Time/Flexible Hours
About APABA SV
The Asian Pacific American Bar Association of Silicon Valley (APABA SV) is a volunteer-led bar association that promotes the advancement of Asian Pacific American attorneys and the broader community through advocacy, education, professional development, and service. We are powered by committed legal professionals and law students across the San Francisco Bay Area.
We are now seeking an Executive Director or Operations Director to support our growing operational needs. This role is an opportunity to make a lasting impact in the legal community by enabling our volunteers to focus on their mission-driven work.
About the Role
The Executive Director (ED) or Operations Director will be the administrative and operational backbone of APABA SV. This individual will coordinate logistics, manage digital infrastructure, and support communications and events across all APABA SV committees.
We are open to structuring this role as a full-time staff or independent contractor position. Hours are flexible, but consistent availability and communication are key.
Core Responsibilities
🧾 Operations & Finance
Manage the organization’s budget and provide financial tracking support
Coordinate reimbursements and maintain documentation
Support sponsorship tracking and acknowledgment
Assist with preparation of tax-related materials, including annotating transaction records
📅 Event & Program Support
Create and maintain RSVP systems for events
Manage event publicity across website, email, and social media
Send reminders and attendance nudges to boost turnout
Help calendar events and maintain internal schedules
Coordinate photo uploads and event documentation
Reach out to law schools and external partners for outreach (e.g., scholarship promotion)
📣 Communications
Draft and send the weekly email newsletter
Manage email listservs and contact lists
Maintain consistency in event submissions across newsletters, social, and calendars
🎨 Design & Media
Create and format flyers, graphics, and announcements using tools like Canva or Adobe Express
Support visual consistency across platforms
💻 Technology & Infrastructure
Maintain and update the APABA SV website (frontend and backend, or liaise with vendors)
Assist with modernizing the sign-in and RSVP interface
Explore automation solutions for recurring event and communication tasks
Provide light tech support or interface with tech volunteers/contractors
Qualifications
We are looking for someone who is:
Highly organized, proactive, and dependable
Skilled in project coordination and juggling multiple small tasks across timelines
Experienced with nonprofit operations or supporting member-based organizations
Comfortable with tools like Google Workspace, Mailchimp, Canva, WordPress, and/or Eventbrite
Able to work independently while collaborating effectively with committee chairs and board members
Bonus: Experience with AI tools or backend web development (or ability to manage vendors)
Details
💰 Compensation: Commensurate with experience. Expected range: $70,000-$110,000
⏰ Hours: Full time; flexible but must be available for any meetings scheduled during business hours California/Pacific Time
🏠 Location: Remote with occasional in-person events (optional)
📆 Start Date: Rolling / ASAP
How to Apply
If you’re passionate about empowering a volunteer-driven organization and want to help APABA SV run more smoothly, we’d love to hear from you!
Please send a cover letter expressing your interest and qualifications, along with a resume and LinkedIn profile, to:
📩 apply@apabasv.com.
